This sample document is aimed for a smaller workshop of around 15 to 20 students total. ======================================================================= CCTLD TRAINING WORKSHOP REQUIREMENTS Last Update January 2006 1 SPACE REQUIREMENTS FOR THE EVENT. Classroom/Lab: One medium to large room to sit a maximum of 20 people in classroom setup (Desks and Chairs). In addition space for 2 to 3 additional tables for workshop instructors (6 to 8 people) to use during the event. Room at the front of the classroom for an instructor desk with additional PC, projector, screen, whiteboard, and flipchart. Location to house a classroom server PC as well as printer should be available as well. The room must be available for a full 24 hours (minimum) before the start of the event for setup. 2 CLASSROOMS/LAB This facility will be used to conduct the training exercise. The following will be required in the room. a) Functioning air conditioning if the climate is warm. b) Electrical capacity to serve the equipment in use as well as multiple functioning electrical outlets (6 to 8 minimum). The total power required will range from 5,000 to 6,000 watts, or a 20 to 30 amp circuit (220 volt power) for the classroom (not including classroom lights or air conditioning). c) Multiple power strips and power extension cords. Sample of number needed: Item Plugs ------- ------ - 12 PCs = 24 - 8 laptops = 8. - Projector = 1 - Printer = 1 - Switches = 2 - Wireless Access Point = 1 - Sound system = 2 -------------------- Total Plugs (minimum) 39 Based on this 15+ power strips and 6 to 8 extension cords are required. Power strips and PC power cords should have correct local plugs and this should be verified before delivery. Extension cords should be sufficiently long to reach from classroom plugs to student tables. d) UPS available for the projector, instructor PC and NOC PC at a minimum. Typical newer 1000 lumen projector requires 120 to 150 watts, plus 2 PCs (600 watts), plus laptop (50 watts), requires approximately a 1000 Watt capable UPS. e) Sufficient chairs for all students, instructors and some visitors - or, 30 to 35 chairs for a class with 20 students. 3. EQUIPMENT The host should provide for Routing and Switching equipment for the workshop. In addition, the following number of PC's shall be required. 3a.PCs a.) Classroom/Lab: (12 Computers) 10 Computers for the students. 1 for presentations and 1 to act as the lab Server. If budget is short the lab server can also be used for presentations and sit at the front of the classroom. b.) Each PC should have the following minimum specifications: c.) CPU: Pentium III (500 Mhz) or better d.) Memory: 128 MB without GUI installed. 256, or more, is preferable. e.) Hard disk: 6 GB; f.) Network interface card: 10baseT or 100baseT ethernet or fast ethernet; g.) CD-ROM on all PCs. It's highly desirable for all the PCs to have identical hardware (main board, disk drive, video adapter, network adapter). h.) NOC PC should have 256 MB of RAM (preferably 512MB), 20 GB hard drive, Fast Ethernet, and CD-ROM Drive - If possible a CD/RW drive would be very helpful. i.) The Instructor PC should have 256 MB of RAM (preferably 512MB), 10 GB hard drive, ethernet, and CD-ROM drive. j.) If the NOC and Instructor PCs are combined, then the specifications in item 'h' are needed. The PCs do not need to have any operating system or other software pre-installed. Instructors will re-format the disks and install whatever operating system and software they require for the workshop. The PC supplier should be prepared to re-format and re-install their own preferred operating system after the end of the event. PCs should have been tested well in advance; 3b.NETWORK EQUIPMENT Ideally the classroom network is "/27" or larger, has a router and two switches with a wireless access point available. One switch should have 24 ports and be Fast Ethernet. This assumes a class size of 20 students. A secondary, and much less desirable, solution is one 24 port switch to serve the entire classroom. Cabling will become much more complex with this type of setup. A smaller network could be used. See "INTERNET CONNECTIVITY" (4) below. 3c.CABLING/CABLE SETUP Sufficient power cords for all the PCs and monitors. Category-5 UTP Ethernet Cable: 1 boxes approximately 300 meters. RJ-45 male plugs, for making network cables: Quantity 100 depending on the availability of ready-made cables. Two wire and plug crimpers for cable making. Tie wraps (also known as cable ties): Medium size (15 cm) quantity 50; Small size (10 cm) quantity 50. Gaffer tape: One to two large rolls of 5cm-wide gaffer for neatly securing cables to the floor. If available, colored gaffer tape vs. black is nicer. ** Note that genuine gaffer tape does not leave any sticky residue when it is removed after a temporary installation. Duct tape must not be substituted under any circumstances. 4. INTERNET CONNECTIVITY 128kbps of bandwidth to the Internet. More bandwidth would be nice. The Internet connection must not be firewalled, or at least UDP/TCP ports 53 and 22 permitted from anywhere on the Internet. In addition no address translation (NAT or private address space); The workshop will require an IP address allocation large enough for at least one public IP address for each PC in the classroom, or a minimum of a /28, with a /27 preferred. The connectivity and address space should be available at least 2 days before the workshop commences. 5. AUDIO/VISUAL/Media SVGA Projector, for projecting computer output onto a screen; Small public address system with support for at least 2 audio inputs and 2-6 speakers (depends on size/shape of room); Lapel or cordless microphone; 6' x 6' projection screen with stand; Medium size to large white board with stand and white board markers; Flip chart with stand and markers. Two sets of Unix CD-ROMs (e.g. FreeBSD) for NOC and classroom instalation. 30+ blank CD/Rs _with_ jewel cases, or some type of casing, for workshop CD creation. Printing/photocopying resources available for handouts. Ideally a postscript-capable laser printer located in the classroom and photocopy facilities available with 1 day, or shorter, turnaround time. Sufficient paper to print workshop handouts as needed. A4 is preferred over legal size. 6. SECURITY The room should be able to be locked and a member of the instructor or secretariat team needs access to room keys at all times. 7. SOFTWARE PREPARATION Students will install and configure their own PCs at the start of the workshop. At this time machines will be setup with a correct IP address, hostname, and default route in /etc/rc.conf. Students will leave /etc/resolv.conf alone as they will be creating this in DNS exercise 1. Ideally FreeBSD should be pre-installed on the NOC and instructor PCs. OpenOffice and/or Acroread/xpdf should be installed as well. For all unique hardware a test installation of FreeBSD should be done to ensure that there are no issues with the hardare provided. If student machines are not identical, then each variation of hardware needs to be tested. At least one domain needs to be available and delegated to the NOC PC as master, and a suitable off-site slave. The refresh time and TTL should be set very small (e.g. 300 seconds) to allow rapid updates and further delegations to students. The exercise worksheets have assumed dnsws.isoc.org and will need to be modified if a different domain is used. Please see the instructor notes for exercise 3 for more detailled information on the DNS setup required. A valid hostname needs to be configured for each PC; it can be allocated from this domain (e.g. pc1.dnsws.isoc.org, pc2.dnsws.isoc.org etc). This scheme does not have to be followed, but the worksheets will need modifying if a different scheme is used. There should also be matching forward and reverse DNS for each machine, which can exist under a different domain (e.g. dhcp193.hostinstitution.edu.xx is fine for the reverse DNS of a machine, as long as this hostname also points to the IP address of the machine) Hostnames _do not_ include uppercase letters or numbering like "01" - "09", but rather they are "pc1." - "pc9" and above. 8. PRINTING PREPARATION Instructor, or the workshop leader will provide a list of files to be printed before the workshop. These files are likely to be in PDF format. In addition, instructors are likely to need additional printouts during the workshop. Where possible instructors will save their presentations as 4 or 6-up to save on paper. In addition: * name tags * agenda * RFC 2182 (possibly others) * Questionnaires 9. ACCOMODATION It is preferred that the accommodation, the classroom facility for the workshop all be provided at the same location. Hotel capacity must be sufficient to accommodate workshop participants, instructors and some additional guests. Hotel must have or make available fresh ground coffee to the instructor team at a minimum at breakfast and during breaks. 10. FINANCIAL The local host is encouraged to provide financial support towards the costs of running workshop. This can be provided in cash or in kind. In addition, the local host may be expected to provide budgetary figures for: Accommodation and facilities; Travel and visas; Rental of Computer, Audio and Video equipment; Local transportation; shuttle hire, vehicle rentals, fuel expenses, etc. 11. TRAVEL The local host will be required to provide local coordination for travel arrangements for participants. This may involve: a) Providing information regarding travel regulations to the host country, such as health restrictions, recommended vaccines, tips on pre-travel medication; b) Providing information regarding local visa requirements, this may include the facilitation of group visas etc.; c) Coordinating the reservation, booking and issuance of air tickets for workshop participants. This may be done in conjunction with ISOC. d.) Arranging for instructor and/or student pickup at the local airport as needed. e.) If necessary creating an official letter of invitation with proper seals, etc. and making this available to workshop participants and instructors for travel to the workshop location. f.) Answering general questions, or creating a web page about issues such as money exchange, ATM availability, banks, travel to/from the airport, etc. 12. LOCAL LOGISTICS The local hosting organisation should also be prepared to: Visit hotels or conference centres in the selected city well in advance of the conference and recommend a meeting location for the workshop. Provide logistical support during the workshop, NOC setup, interaction with hotel staff, etc. A local contact to act as a consignee to receive equipment and/or book donations shipped before the event. Handle Internet connectivity to the hotel or conference centre. Obtain equipment, set up and tear down the rooms, and have staff available to answer attendees questions. Local hosts sometimes rent the needed workstations, routers, UPSs, etc. or borrow them from a local university or other organisation. 13. PUBLICITY Consider invitation of VIPs, such as Government officers and other Dignitaries for possible opening or closing ceremonies. Time is an issue during the actual workshop, so a possible separate social event might be appropriate. Having someone from the local hosting organization open the workshop has worked well in the past. ------------- Last Update Jan. 11, 2006